ProcureCon Travel 2018

May 16-May 17, 2018

Green Valley Ranch, Las Vegas NV

1 (888) 482 6012

Day 2 - Thursday, May 17th: Jet-Setting Into Successful Supplier Partnerships

7:15 AM - 8:20 AM “Have Your Cake And Eat It Too” Meetings & Muffins Workshop

Exclusively For Meetings and Events Practitioners to discuss how to creatively negotiate beyond your Meetings Wish List to receive more bang for the company’s buck.

7:20 AM - 8:20 AM Breakfast in the Solutions Zone

8:20 AM - 8:25 AM Welcome Remarks

8:25 AM - 8:35 AM Chairperson’s Opening Address

8:35 AM - 9:00 AM Keynote—Sourcing For More Interaction: Collaborating With Suppliers to Align The Best Traveler’s Experience Within Policy

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9:00 AM - 9:40 AM Panel—“Going The Extra Mile”: Partnering For Supplier Innovation Success

Roberto Ramirez, Consultant, Procurement, Eli Lilly Anjela Evangelista, Travel & Expense Manager, Twitter
Procurement is the bridge between the outside world and the enterprise. Making Unilateral demands is a sure way to lose business and innovation opportunities that encourage investment, improve execution and increase traveler success rates. Building more collaborative relationships with your key suppliers. Through our poll, give your opinion on how to further develop supplier relationships and then further the dialogue on how to bring suppliers into the fold for contributing your compliance policies. Reflect on how
  • Early in the development process can you have your suppliers involved? What are the constraints?
  • To hit targets without asking suppliers for price reductions: buyer’s mentality on expert negotiations increasing suppliers’ margins
  • Procurement’s role in managing the deliverables, value proposition and addressing misalignment with these expectations
  • To and where you should pull insights from supplier

Roberto Ramirez

Consultant, Procurement
Eli Lilly
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Anjela Evangelista

Travel & Expense Manager
Twitter

9:40 AM - 10:10 AM SHARK TANK For The Top Tech Startups That Revolutionize The Industry

Contestants: Bizly + 4 Innovative Travel Tech Startups

10:10 AM - 10:50 AM Morning Networking Break In The Solutions Zone

With technology providing a golden opportunity to navigate from tactical to strategic, everyone wants more automation and less manual intervention in the execution of travel/expense management. There’s an influx of fragmented solutions and apps that assist in this effort, but ultimately how do you source and onboard these new suppliers when there’s not much background or history on them? This panel will take a deep dive at addressing this challenge through:

  • Due diligence and benchmarking on companies with limited or no history
  • Managing organizational (IT/Finance) roadblocks with implementing customizable solutions with present systems
  • Including out/exit clauses in the event of an acquisition
  • System integration and user feedback
  • Transforming Your Supplier Engagement Model with AI
  • Risk mitigation for supplier bankruptcy
  • Where are you innovating beyond Concurr

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Robert Goodman

Executive Director Finance and Global Sourcing
Time Warner, Inc.

Katie Loudon

Global Travel Manager
GoPro

Cathy Sharpe

Director, Strategic Sourcing, Global T&E
Illinois Tool Works

Angel Montpetit-Maack

Sourcing Team Manager, Professional Services, Fleet, Aviation & Travel and Government Team
3M

11:30 AM - 11:50 AM ProcureCon Travel Partner & Client Keynote

11:50 AM - 12:30 PM Interactive Case Study: Expect The Unexpected: Navigating Through Turbulent Times Duty of Care Deep Dive

Having seen the devastations of Hurricane Irma, Harvey, Maria, as well as the California wild fires and political turmoil overseas, it is an organization’s worse nightmare when travelers and/or employees need evacuate do to security needs. Company X has gone through this process and will talk you through what preemptive strategic and tactical steps you and your procurement organization can take to leverage vendor relationships to set your organization up for success in these critical times.
  • Managing relationships with traveler evacuation and safe zones
  • Understanding traveler insurance policies
  • Emergency Payment methods
  • Relationships with global supplier network

12:30 PM - 12:50 PM ProcureCon Travel Partner & Client Keynote

11:50 AM - 12:50 PM Board Room Workshop: Leveraging Meetings & Travel-Data For Value Creation

Courtney Page, Global Category Manager - Meetings & Events, and Hotel, Chevron
Everyone wants to understand if there is a tangible benefit to leveraging travel and meetings. Why and how do you generate savings across both spend channels? If you have a mature travel program, it is rich with data that can be used to elevate your offsite meetings program and drive stronger relationships with suppliers, increase program compliance and efficiencies, and deliver industry leading value creation results. A look at one program and results using these strategies:
  • Creating a plan across both categories
  • Developing transparent and mutually beneficial relationships with suppliers across both meetings & travel through quarterly reviews, agreements covering both programs, and annual RFP for transient hotel
  • Mining travel data sources and technologies information that can be applied to meetings
  • Reflecting on challenges and lessons learned to retool for the future

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Courtney Page

Global Category Manager - Meetings & Events, and Hotel
Chevron

12:50 PM - 1:50 PM Lunch

After a busy day of active listening, keynotes and networking, take control of your own event experience. This is your opportunity to network with industry peers with very similar challenges, interests and responsibilities as you discuss strategies for some of our niche, but significantly impacted travel verticals. We invite you to provide your insight as each roundtable is facilitated by your colleagues, where after 30 minutes, you will be able to choose a second topic to participate in.

Table 1: Corporate Mobility Vendor Management

Table 2: M&A & Realigning The Travel Program

Table 3: The Ins and Outs of Private Chartering- A Strategic Approach

Table 4: Applying Strategic Sourcing in Meetings Management - Where Can We Further The Hunt
Jolee Goularte, Director, Global Events and Travel Services, FLEX

Table 5: Procurement Staffing Model: Prioritizing Time & Limited Resources Between Travel And Meetings Procurement
Jason Cammorata, Director, Strategic Sourcing, MDC Partners

Table 6: Managing Cost in High Cost Cities- Highlighting The Alternatives
Sandra McMahon, Global Travel Commodity Manager, VSP

Table 7: Virtual Meetings & Revolutionizing Travel Spend

Table 8: Travel Advisory Board: Best Practices With New Technologies
Daryl Keiper, Senior Procurement Manager, US Travel Program, Genentech

Table 9: Travel Policy Compliance Monitoring
Theresa Gehler, Director Travel Sourcing, Wal-Mart

Table 10: M&A: Synergizing Your Travel Spend: How Expansive Is Your Geographical Footprint?
Drew Mitchell, NA Travel Lead, Cognizant Technology Solutions

Table 11: Corporate Apartments & Alternative Accommodations: The Investment For Comfort & Cost Savings


Jolee Goularte

Director Global Procurement Operations Flextronics World Wide Travel
Flextronics
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Jason Cammorata

Director, Strategic Sourcing
MDC Partners

Sandra McMahon

Global Travel Commodity Manager
VSP
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Daryl Keiper

Senior Procurement Manager, US Travel Program
Genentech

Theresa Gehler

Director, Travel Sourcing
Wal-Mart
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Drew Mitchell

Na Travel Lead
Cognizant Technology Solutions

1:50 PM - 2:50 PM Executive Board Room Discussion: Top Tier Talent: Re-Evaluating Corporate Expectations And Aligning With Industry Shifts

This is going to be a free form discussion for CPOs and heads of indirect procurement to brainstorm how to track, retain and develop travel sourcing talent.

Track A: Customizable Strategies For Large Travel Programs ($75 million + in Spend)

2:50 PM - 3:30 PM Synergy Brainstorm Panel—Mastering Data For Better Contracting In A Volatile Price Environment: Multi-Category Strategy Build For Large Negotiations

Marc Newman, Procurement & Business Services, Senior Manager of Travel, Novo Nordisk
Factors like rising taxes and oil prices, increasing airline consolidation, and the strengthening of the online customer make the travel industry a constantly changing environment. Measuring comprehensive data, interpreting spend and diagnosing profiles of travelers helps in developing privileged access to preferred travel suppliers and rates. To aid in visualizing opportunities of discussing rates with airlines, hotels, ground transportation and Meetings, hear the negotiation approaches from leading practitioners for the first 15 minutes of the discussion. It will be your turn to help lead for the remaining 25 minutes as you brainstorm with your peers on the most pragmatic approaches for overcoming these challenges for the following sub categories.

Group 1: Hotels

Group 2: Alternative Accommodations

Group 3: Airfare

Group 4: Ground Transportation

Group 5: Meetings

Marc Newman

Procurement & Business Services, Senior Manager of Travel
Novo Nordisk

Track B: Customizable Strategies For Middle Market Travel Program ($15-$75 million in Spend)

2:50 PM - 3:30 PM Case Study Interactive—The MacGyver Mindset: Empowering Unconventional Problem Solving For Creative Negotiations

With small to medium-sized firms increasingly being shut out of the negotiation process, this workshop is to identify what tools and techniques are out there to help find better deals across multiple suppler categories and implement collaboration into the process through.

  • Hotel group consolidators
  • Airline prepaid/small company programs
  • Use of Regional vs Global TMCs

Track A: Customizable Strategies For Large Travel Programs ($75 million + in Spend)

3:30 PM - 3:40 PM Innovation Spotlight

Track B: Customizable Strategies For Middle Market Travel Program ($15-$75 million in Spend)

3:30 PM - 3:40 PM Innovation Spotlight

3:40 PM - 4:10 PM Afternoon Networking Break In Solutions Zone

4:10 PM - 4:30 PM Presentation—Getting Over The Hump To Revamp Policy: Leveraging Cost Efficiencies & Building Out Strategies For Sharing Economy

With the sharing economy disrupting the business travel industry, companies have done an initial risk assessment regarding their use of these services, with varying results. To retain control, some travel companies are now integrating the supplier’s data into their own proprietary systems and working with these suppliers to up the anti on the necessary precautions needed legally and to an evolving landscape. Take a deep dive into:

  • Breeding an environment conscious and sustainable culture with sharing economy
  • Who allows for sharing economy and who anticipates the risk
  • What are the steps taken to mitigate the risks
  • The steps taken to mitigate the risks while allowing for innovation
  • What has worked well and what are the best practices for not getting sued for allowing shared economy
  • What market makes sense for travel investment and how do you articulate the potential ROI (benchmarking reports) to your stakeholders

4:30 PM - 5:10 PM Panel—Demonstrating The ROI: How To Quantify The Traveler Experience

Jason Cammorata, Director, Strategic Sourcing, MDC Partners
The holy grail of any traveler practitioner is to be able to quantify the ROI on their contractual deliverables and prevent how disruptions could affect the tactical process in the aftermath of receiving that ROI. Remembering that the traveler arrives safely and in a mindset that allows them to focus on their task considers:

  • What the trade off is for travel restrictions and disruptions
  • How the results of having someone stay in a full service hotel compare to limited service hotel measures
  • Measuring the value of flying in business class rather economy

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Jason Cammorata

Director, Strategic Sourcing
MDC Partners

5:10 PM - 5:10 PM Conference Concludes