ProcureCon Travel 2019

May 14 - 15, 2019

Hilton Lake Las Vegas, Henderson, NV

1 (888) 482 6012

DAY 1: Tuesday, May 14, Innovation in Corporate Travel

7:15 am - 8:15 am Registration And Breakfast

8:15 am - 8:25 am Welcome Remarks

Ryan Kulp - Program Director, WBR (ProcureCon)

Ryan Kulp

Program Director
WBR (ProcureCon)

8:25 am - 8:35 am Chairman’s Opening Remarks

8:35 am - 9:00 am Keynote Presentation: The Real Future of Corporate Travel.

The ways in which buyers are looking at corporate travel is changing. A new generation of employees is on the horizon and technology is pushing us past the point recognition. Outdated policies are drifting away… forcing us to reach out of our comfort zone. Our industry is challenging us, daring us to be better... Calling for action. To kick of the fifth year of ProcureCon travel, CPO ____ will take us through the highs and lows to come, challenges and trends, along with areas that present opportunity for travel procurement professionals to take advantage of. There’s room at the top for those bold enough to reach for it. Are you ready?

9:00 am - 9:40 am Panel: Addressing Major Efficiency Gaps As Automation Increases; Avoid Falling Behind Your Competitors

As you increase investment in artificial intelligence and machine learning, how can you be sure that greater automation will lead to more efficiency? If you still have doubts, make sure you voice them during this interactive discussion with a panel of experts.
•How is automation disrupting procurement roles today?
•Defination of A.I. and applying to travel (chat bots, data analysis, interpretation)
•5 major efficiency gains and losses as a result of newly automated processes
•How to adapt your existing procurement model to take full advantage of automation
•What will your travel procurement team look like in 5 years’ time?

9:40 am - 10:10 am Case Study/Presentation: Making Travel Spend Work Harder: Changing Travel Policy Through Data

Pradeep Nair - Director Procurement Services, NBA
Travel data resides in many places. From TMCs, T&E spend, payments, airlines and more. From those sources, there is an overwhelming amount of data you can source information from… so how do you tie it all together into one place to see your total spend? If you could tie it together… How would that impact your travel policy? With a surplus of third party vendors making this information accessible, what you do with that data can be monumental to your program. ____ from ____ will discuss the tech and tools needed to get you started and speak on: 
•Changing and recommending new policy with facts
•Measuring data correctly
•Using data and tools to drive travel policy
•Leveraging automation and real time data

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Pradeep Nair

Director Procurement Services
NBA

10:10 am - 10:50 am GRAND OPENING of the Solutions Zone

Delegates will have the opportunity to demo and learn about the latest innovations hitting todays corporate travel market. They will have the opportunity to speak directly to a comprehensive list of solution providers that have been carefully selected to join the event.

10:50 am - 11:10 am Presentation: Seamless Travel: The Quest To Create And Integrate Automation Into A Travel Program

Raquel Hefferan - Director, Procurement Services and Strategic Travel, KPMG
More than ever, travel managers are faced with options. Ways to improve the booking process, payments and rebooking, etc. But with the overwhelming amount of choices to choose from, how does it make sense to integrate them into your company’s way of booking travel and what’s it going to cost? We’ll explore how Raquel Hefferan from KPMG is doing just that. 
•RPA and machine learning 
•Knowing the needs of you company
•Understanding the solutions
•Spending to save 

Raquel Hefferan

Director, Procurement Services and Strategic Travel
KPMG

11:10 am - 11:30 am Presentation: Transportation As - A - Service: The Future Of Business

Gyre Renwick - VP, Enterprise Sales, Lyft
From rideshare to bikes, scooters, and autonomous vehicles, an organization’s people have never had more options to get from Point A to Point B—whether their organization endorses particular transportation methods and vendors or not. These trends pose challenges and opportunities for procurement professionals. Join VP Lyft Business Gyre Renwick to to learn how to get ahead of the transportation-as-a-service hockey stick before your peers and competitors. Gyre will share real-world success stories and practical tips to:
•Reduce ground transportation costs by 30 to 50%
•Ensure your travel policies are followed
•Select a ground transportation partner and negotiate favorable deals
•Ensure your organization consistently receives quality service

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Gyre Renwick

VP, Enterprise Sales
Lyft

11:30 am - 12:10 pm Panel: The World Of Business Travel: Adapting In An Evolving Environment

Tomorrow belongs to those who prepared for today. Over the past few years, technology and social aspects of our everyday lives have redefined what we know as “travel”. The future is fast and effortless. From pre-trip to post, travel management companies shape the way in which your travelers go from A to B with a variety of new tools, technology and solutions. Despite doubt about whether their continued existence is even justified, TMCs are evolving and delivering opportunities and efficiencies in the following key areas:  
•AI and automation in the booking process.
•Building new tools 
•Data = Spend analysis 
•Margin v Cost avoidance savings
•Mobility in travel booking
•Leveraging strong relationships to build a better TMC

12:10 pm - 12:30 pm Presentation: The Age of Travel Data Enlightenment: Why Now is the Time to Re-Think Your Travel Spend Management

James Filsinger - President & CEO, Yapta
Advanced new technologies such as machine learning and artificial intelligence are beginning to have a dramatic impact on the travel industry, ushering in unprecedented insights, deeper understanding, and remarkable efficiencies. And for many companies, it has forever changed the way they manage their travel spend. James Filsinger, President and CEO of Yapta, [and a travel manager guest] will explore how advanced analytics are creating new advantages for corporate travel managers as they navigate supplier negotiations and streamline costs. Attendees will have an opportunity to learn new best practices for managing travel spend, and understand how data-driven travel programs have succeeded at reducing costs.
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James Filsinger

President & CEO
Yapta

12:30 pm - 1:30 pm Lunch

12:30 pm - 1:30 pm EHI Private Lunch

Track A: Back To Basics

1:30 pm - 2:10 pm Panel: Managing The Sellers Marketplace. Impact On Organizational Cost

Makiko Barrett - Director, Global Travel, Oath
The cost of travel is expected to rise… again… It’s more important than ever to know where to save in a rising market. In this workshop, we’ll discuss ways to find extra money to put back into your companies pockets. 
•How to gain leverage when negotiating air/hotel/ground contracts
•Finding last minute deals with hotels/air
•Analyzing expense reports

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Makiko Barrett

Director, Global Travel
Oath

2:10 pm - 2:30 pm Presentation by WESTJET

2:30 pm - 2:50 pm Presentation: Mastering The Art Of Negotiating In A Limited-Leverage Environment

Kelly Christner - Head of Global Travel and Meetings, Edgewell
When your travel spend isn’t as high as your big-company peers it can be extremely difficult to get attention from and negotiate the best price with suppliers. This case study will explore how one company negotiated fair and balanced evaluations and contracts, along with best practices in negotiations today. Afterward, you’ll be encouraged to conceptualize your own revamped negotiation strategy.
•Determine the right balance of relationship and power - how many suppliers do you really need to retain buying power? And how low can you go without handing it all over?
•Explore best practices for getting through to suppliers 
•Determine the outcome you need, and where you’ll be willing to compromise before negotiation begins
•Balancing supplier market pricing power

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Kelly Christner

Head of Global Travel and Meetings
Edgewell

Track B: Going From Good To Great

1:30 pm - 2:10 pm Panel: Going Global: Maximizing The Influence Of Your Global Supplier Network

Jean Sloan - Global Travel Manager, Purchasing, Xilinx Marc Newman - Procurement & Business Services, Senior Manager, Novo Nordisk Inc.
Constructing and maintaining a truly global travel program isn’t always easy. This panel will provide strategies and insight in how to optimize your global travel supplier network
•Determining which aspects of your travel program can/should use global contacts and suppliers
•Aligning key stakeholders across regions
•Ensuring your offices have the resources to execute
•Standardization and best practices to analyze data

Jean Sloan

Global Travel Manager, Purchasing
Xilinx

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Marc Newman

Procurement & Business Services, Senior Manager
Novo Nordisk Inc.

2:10 pm - 2:30 pm Presentation By IHG

2:30 pm - 2:50 pm Case Study: Making The Case For A Consultant

Could you? Should you? Can you? Every travel program is shaped differently. Some travel procurement professionals wear more hats than others and have more tools and resources. When does it make sense to bring in a consultant to help you out? From the RFP process to negotiating air, or sometimes it helps to have an unbiased view… This case study will illustrate how and when the decision was made to bring in a consultant, the ways in which the data was interpreted and how the company saved.
Track C: Meetings and Events

1:30 pm - 2:10 pm Panel: What’s New? New Tools And Tactics To Generate Savings Meetings and Events

Jennifer Kern - Procurement Category Manager, Travel and Meetings, BAE Systems
Getting better visibility into your meetings and events spend can better help you track costs to generate savings. Sourcing the right tools to help you do so, can be overwhelming, especially when it comes to the implementation fees. During this panel, we’ll bring sourcing  to the front of the stage and examine:
•Tools for sourcing events.
•Approach to adoption
•Reading reports and the dashboards used to view data of transient and group spend
•Avoiding reactionary procurement
•Maximize resources and time.
•Quantify ROI
•Knowing where you can negotiate

Jennifer Kern

Procurement Category Manager, Travel and Meetings
BAE Systems

2:10 pm - 2:30 pm Presentation By ProcureCon Partner

2:30 pm - 2:50 pm Case study: Virtual Meetings: To Be Or Not To Be?

We’re hearing about it more and more. Technology is continuing to pop, offering meeting technology as a means to cut cost on travel spend. Video conferencing isn’t new, but the trends are. Determining when it makes sense to travel or not to travel is now in the hands of procurement. We’ll explore how ____  is utilizing virtual conferencing at their company. ____ will explain the pros and cons they are seeing, and explore ways to reallocate the money saved back into their travel program.

2:50 pm - 3:30 pm Afternoon Networking Break In The Solutions Zone

RFPs are a standard reality of sourcing - or are they? Where we have choice in the market, an RFP can provide vital intelligence on available options while creating a competitive tension amongst suppliers to claim the best offer  - but too often the typical RFP ends up being too general, resulting in a "check the box" approach from vendors interested in winning the business. Companies often tend to cast a wide net so as not to miss out on an opportunity, but in the end, you're left with canned responses and the natural conclusion is just to select lowest price tag, not necessarily the best value. So can you still have real success with the traditional RFP, or are there alternative methods that will get even better results? Explore both sides in this in-depth panel.

Nancy Young

Vice President of Sourcing, Procurement & Travel
Endeavor

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Jessica Banish

Senior Commodity Manager, Travel, Fleet and Living
GE

3:30 pm - 4:10 pm Workshop: How To Navigate The World of Dynamic Pricing Models to generate even more savings from your travel program

•How can procurement forecast and budget accurate costs and savings when there isn’t a fixed price for services?
•Using fare-tracking and auto-rebooking tools
•Implications for negotiated rates with your hotels, airlines, and TMCs
•Adapting Negotiation Tactics For Global Deals; Using Your Leverage and Buyer Power

3:30 pm - 4:10 pm Workshop: Less is More. Cost Spend On Smaller Events Costing You More

Judy Payne - Director, Meetings and Travel, GameStop
A recent study has showed that Fortune 500 companies spend roughly 80% of the M&E spend on small meetings. The problem lies with the tools and determining ancillary costs to view the total spend of the event. The process is painstaking and time consuming. We’ll look to leaders for solutions and what companies have formed digital resolutions to solve your small meeting needs. 
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Judy Payne

Director, Meetings and Travel
GameStop

4:10 pm - 5:40 pm Shark Tank: 3 True Startups Pitch Their Concepts To Buyers

5:40 pm - 6:40 pm Roundtables: A to Z: Investigating All Travel Related Questions

After a busy day of active listening, keynotes and networking, take control of your own event experience. This is your opportunity to network with industry peers with very similar challenges, interests and responsibilities as you discuss strategies for some of our niche, but significantly impacted travel verticals. We invite you to provide your insight as each roundtable is facilitated by your colleagues, where after 30 minutes; you will be able to choose a second topic to participate in.

Roundtable Topics:

1.Air Fare Solutions
2.Ground Transportation 
3.Hotel/Accomodation: Hosted by, Yotel
4.Global Housing: Hosted by Aboda
5.Hospitality: Hosted by DINOVA
6.TMC
7.Expense Management
8.Payment Methods
9.Booking Platforms
10.Meetings & Events
11.Data Analytics 
12.Consultants

6:40 pm - 7:20 pm Cocktail Reception in Solutions Zone

7:20 pm - 7:20 pm End of Day 1