The days of focusing solely on rates are gone. The most successful travel programs are turning hotel relationships into strategic partnerships, unlocking added value in service, flexibility, sustainability, and traveler experience. This panel brings together procurement leaders and supplier executives to share how they are redefining the negotiation table for mutual success.

• Learn advanced negotiation tactics that go beyond price to deliver total value.
• See how to structure win win agreements that support both supplier goals and traveler needs.
• Benchmark KPIs and partnership models that drive long term program success.

Visa complexity, shifting government regulations, and geopolitical uncertainty are creating significant challenges for global business travel. From lengthy processing delays and unexpected policy changes to heightened scrutiny and increased documentation requirements, companies must proactively plan for mobility disruptions before they occur. This interactive session will help you design a policy framework that protects your travelers, keeps business moving, and ensures your organization is prepared if another situation like the recent H1B delays arises.

• Learn how to create clear pre-trip requirements, documentation checklists, and communication protocols to help travelers navigate visa requirements with confidence and avoid last-minute surprises.
• Explore how to plan for worst-case scenarios — including delayed approvals, government slowdowns, or changing eligibility rules — and build policies for rebooking, remote work alternatives, and program flexibility.
•  Understand how to align travel, HR, legal, and mobility teams to monitor regulatory changes, share risk intelligence, and respond quickly to new immigration developments.